Panther Boys Parent Booster Club Meeting
February 19, 2008
- Attending: Bonnie Berry, Dan Pingrey, Carol Donly, Jay Kelley, Chris Gough, Mari Smith, Julie Johnson, Victoria Hold, Kathy Cheff, Barb Moe, Walt Baker, Tom Jenks, Fred Chittenden, Susie Hill, Linda Kautz
- Treasurer’s Report – Jay Kelley
- First order of business it to hand over the treasurer’s position to an incoming officer. Kristi Johnson had volunteered to be treasurer this year but her son is playing in the Academy League; Julie Johnson has volunteered to be treasurer if Kristi does not wish to continue in this position. Julie will contact Kristi to check; then one of them will arrange with Jay to pass over any documents as well as arrange for changing the booster club accounts into the new officer(s) names. Two officers need to be on the bank listing; also keys need to be turned over as well. Linda Kautz will contact Sally Ferrin to get her key.
- Jay presented the budget update and current financial figures. Currently the account has $8,144.20 with no outstanding bills at this time. Discussion regarding potential purchase needs was led by Coach Dan Pingrey. Items included scholarships for Seniors, State Tournament travel/hotel/meal expenses ($1,500 to $1,800), raincoats for coaching staff, scholarship needs for players unable to pay the $75 athletic fee and/or uniform expenses, pizza parties for each team, banquet expenses, keeper gloves for each team and any other typical annual expenses as outlined in the previous budget
- Other Items – Coach Dan Pingrey
- Dan expressed that the coaching staff is currently low, with previous keeper coaches being deemed ineligible. He is seeking a keeper coach; any suggestions or ideas, PLEASE forward them to him. Coaches must not be coaching local (Snohomish School District) 7th grade or older male students in any team capacity; this is from August 1st, 2008 to present.
- Dan also mentioned that Dale Troupe will not have much available time this season to assist with the team due to work responsibilities.
- Dan discussed the need to plan ahead for next year. With the addition of the new high school and programs splitting, there will be a question as to how to divide the booster club finances between the two schools as well as how to coordinate the girls and boys programs. Equipment, start-up funds, etc. all need to be considered. The district policies currently prevent any hiring of the future coaches for the new school until after the season is over; coordinating efforts will therefore not be possible.
- Poster – Victoria Holt and Julie Johnson
- Victoria and Julie have been actively working on the season poster; they currently have 22 businesses committed to purchasing advertising and 6 to 8 who are “on the fence”. They would like 30 to 32 advertisements on the poster; any suggestions for potential advertisers, please contact Victoria at teamholt@johnlscott.com or Julie at nwhomes4u@verizon.net.
- Improved distribution of posters and support for advertising businesses was discussed. Plan is to have the poster ready to go when the team roster is determined; photographer will be lined up ahead of time. Players will sign posters and then distribute to them in uniform; additional volunteers (parents and/or players) will also be assigned to distribute posters throughout the community. Victoria and Julie will coordinate these efforts. Sign-up for assistance will be available at the first parents’ meeting.
- Alternative printer for the poster was also volunteered; cost estimate will be pursued by Kathy Cheff and forwarded to poster coordinators
- Space is also available for advertising banners on the team website; check with Fred Chittenden at drfredc@drfredc.com
- Concessions – Kathy Cheff and Barb Moe
- Kathy and Barb will check with previous concession coordinator to locate any left-over goods, coffee pots, etc . as well as any recommendations for purchasing, etc.
- Sign-ups for concession help will also be available at the first parent meeting
- Coolers may be needed as well as a locking storage area within the storage room in the high school stadium
- Officers:
- Bonnie Berry has been the president for this season; however, her son also will not be able to play the high school season. She is looking for a replacement; any interested parent for filling in the president position, please contact her at b2m4@hotmail.com. She has graciously offered to continue in the position until a replacement can be found. (And CONGRATULATIONS to Matt Berry for signing his letter of intent to play soccer at the UW!)
- Bonnie will draw up a proposal statement regarding the future split and distribution of funds to support the new program at the new high school
- Bonnie will also prepare sign-ups for volunteer tasks to be present at the first parent meeting, including: concessions, banquet planning, poster distribution, fundraising
- Discussion regarding the need to determine if the booster club wishes to continue doing the Big Foot parking concession and, if so, to find a parent volunteer willing to work with the Snohomish Youth Soccer Association to prepare for this.
- Other business:
- Parents expressed disappointment that the “C” and also JV teams were not well represented (or represented at all) in the last year’s SHS annual. The annual deadlines are early in the spring. A suggestion was made to be pro-active to see how the booster club could assist in getting at least rosters (and hopefully some photos) for all the school soccer teams included in the annual. Linda Kautz will contact the high school and annual advisor, requesting information on how we can help to make this happen.
- Communications: early in the meeting it was discussed that using e-mail is the easiest method of spreading communication throughout the various teams/families. Getting e-mail addresses for both parents and players is recommended; encouraging both to check the website is recommended as well.
Submitted 2/19/08 Linda Kautz, Secretary